Admin assistant
Central Grampians Local Learning and Employment Network (CGLLEN)

If you are interested in this exciting opportunity, please contact CGLLEN for specific details of the student work placement- swl@cgllen.org.au or 5352 3266. The Central Grampians LLEN is one of 31 LLENs funded by the Victorian State Department of Education. CGLLEN are an incorporated association, led by a volunteer Board of Management drawn from a wide range of sectors. Together with community partners, the Central Grampians LLEN assists in the delivery of workplace learning, training, mentorship, hands on activities, youth friendly events and other important skill development initiatives. Programs offered to young people include L2P driving program, MATES mentoring program, ENGAGE! funding for hosting career pathway events and School to Work programs for practical experience in a workplace. If you are motivated and enthusiastic about learning more about the profession of youth services, please talk to your careers teacher about how to apply for this opportunity.

Skills You Might Learn

Students may have the opportunity to attain a broad range of skills while on work placement. These may include valuable general employability skills such as:
- Communication.
- Teamwork.
- Problem solving.
- Initiative and enterprise.
- Planning and organising.
- Self-management.
- Learning.
- Technology.
Students may also attain vital industry specific skills which will relate to their studies such as:
- Hands-on practical experience.
- Observing and learning from industry qualified and experienced professionals.
- Working in real-life scenarios and workplace environments.
- Working with resources and equipment necessary to the occupation and business.
- Liaising and working with colleagues, managers, clients, visitors and suppliers.
Experience and familiarity with general business functions.
- Exposure to business related functions in a professional environment.
- Broader understanding of what a youth services role involves on a day-to-day basis.
- Time management and punctuality.
- Communication skills in the workplace.

Typical Tasks & Duties

Students may undertake tasks and typical duties only if they are completing a relevant VET qualification and the structured workplace learning will allow them to obtain or further develop the skills and knowledge outlined in a relevant unit of competency within the qualification. Typical tasks will be very varied due to the variety of activities on offer in a youth services organisation.
Duties will include but not limited to;
- Setting up of equipment including, activities and props required for events, being involved in general administration supports, greeting clients and visitors.
- Completing Workplace Health and Safety modules and CGLLEN student induction processes.
- Assisting trained staff with related business administration as instructed.
- Engaging with clients and visitors as advised by Central Grampians LLEN trained staff.
- Completing all tasks as assigned by Central Grampians LLEN trained staff relating to student expectations and course assessments.
- Completing daily entries into the Workplace Learning Record and/or course assessment record.

Student Requirements

Students are permitted to learn how to use equipment only if they are explicitly required in the performance criteria or assessment requirements of a unit of competency the student is undertaking as part of a VET qualification. The student must be community minded, willing to adapt to the many facets and tasks involved with working in a youth services hub. They should present well and be comfortable around people, interacting and talking to clients and visitors.
- Students must have completed the Occupational Health and Safety (OH&S) module in the relevant VET course.
- Students are required to have a keen interest in business administration or the youth services sector.
- Students must have a willingness to learn and be able to follow instructions.
- Students must be willing to communicate clearly and work with a team. This includes notifying the work place supervisor and the careers teacher of any planned or unplanned absence from placement.
- Students must be completing a related subject or have displayed an interest in the area of Business Administration or Community Services.
- Student must follow workplace procedures and the Structured Workplace Learning Manual (student requirements).
- Students must take their Workplace Learning Record and/or course skills assessment tasks to the work placement every day.
- Personal mobile phones are not required and should only be used out of work hours or on meal breaks.

Dress Requirements

To be discussed with employer prior to commencement. Students are required to wear neat casual clothing or school uniform. Appropriate Personal Protective Equipment will be supplied for work tasks that require it.

Special Transport Requirements

The student or the parent/guardian (where the student is under 18 years of age) is responsible for the student’s transport to and from the workplace. If it is proposed that the student may need to undertake vehicle travel with their employer and/or supervisor during the arrangement (including transporting the student to and/or from the workplace), the employer must complete the Structured Workplace Learning Travel and Accommodation Form. The student or the parent/guardian (where the student is under 18 years of age) must give their consent by also completing this form. The student will be required to arrange their own transport; if transport is presenting a problem please contact CGLLEN to discuss available options and support that can be provided.

Email: SWL@cgllen.org.au
Phone: 03 5352 3266

RELATED COURSES INCLUDE

• 22480VIC - Certificate II in Small Business (Operations / Innovation)
• BSB20115 - Certificate II in Business
• BSB20120 - Certificate II in Workplace Skills
• BSB30115 - Certificate III in Business
• CHC22015 - Certificate II in Community Services
• CHC32015 - Certificate III in Community Services